Put Multiple Organization Tools Into One
We're using a lot of different communication and organization tools today. There are the basic tools, like an email client, an instant messenger and o...
We’re using a lot of different communication and organization tools today. There are the basic tools, like an email client, an instant messenger and of course our phone. When you favor the latest technologies available on the market, you may even use Skype for phone calls over the internet.
It can be a hard task to add all different data, like appointments, notes, tasks and contacts into a single tool and don’t lose the overview. This often results into several tools, one for its own type of data. This way of organization may result in a higher level of confusion. When your different tools aren’t synced with each other, you need to ask yourself which program is holding the information you currently need.
Does it take too long for you to find a contact’s address, email or phone number. How long does it take to find a meeting slot for you and three other people? These are typical situations where a lack of functions and interoperability between your different tools make your daily work harder as it needs to be. It’s still common to use MS Excel for organization, but Excel is definitive the wrong software for this job. Excel is great when it comes to calculating with formulas, but it should be the last option for organization.
You should better consider using a Personal Information Manager (PIM). PIMs are designed to ease your daily personal and business work. Your output will rise with less effort.
Some PIMs are able to create a network which enables you to share information with others. Finding a free meeting time becomes a one click action, contacting others, too. When it comes to PIMs most users think about Microsoft Outlook. As Outlook offers the richest set of functions, it’s also the most expensive one. Some cheaper alternatives and especially designed for individuals or small companies are Pimero, iCal or Do-Organizer.
Gerard Schwabe is senior project manager at soft-evolution, an innovative provider of .
categories: synchronize PIM data,outlook alternative,scheduling software,personal information managers,data synchronization,finding the right program,software,information management,workflow,teamwork,organization
